CANDIDATE PRIVACY NOTICE
Welcome to the Omni Consulting website (the “Site”). By using this Site, you are authorizing Omni Consulting, acting on behalf of itself and its affiliates (collectively "the Company"), to process your personal information in accordance with this Notice.
The Company believes strongly in protecting the privacy of candidates who visit this Site. This Privacy Notice is intended to inform you of the ways in which this Site collects personal information, the uses to which that information will be put, and the ways in which we will protect any personal information you choose to provide us. Generally, personal information is information that can be associated with you as an individual.
What Data Do We Collect?
We may collect the following personal information about you (“Candidate Data",) unless prohibited from doing so by law:
(a) Biographical information ► including your name, date of birth, place of birth, language proficiencies, and information you make publicly available through job search or career networking sites, search engines, public databases, your company or social media profile;
(b) Your contact information ► including your title, home address, telephone number(s), personal email address, fax number;
(c) Your identification information ► including your social security number or other government issued identification number, driver’s license number, passport information, bank account details, Income tax declaration, income tax number;
(d) Individual attributes ► such as race, religion, national origin, veteran status, gender, and sexual orientation (to the extent you elect to disclose these details or they are required under applicable employment laws), marital status;
(e) Employment and Education history ► including previous job history and résumé information such as employer, department, work location, job title, dates of employment, work status (e.g., full-time/part-time), references, skills, educational history, professional qualifications;
(f) Screening information ► including aptitude assessments or information necessary to complete background checks, drug and/or alcohol tests, medical check report, health declaration, salary, remuneration package, and other screens permitted by law;
(g) Communications ► including content of communications you send the Company;
(h) Internet and technical information ► including IP address, device identifiers, data from cookies or web beacons, and server log records;
(i) Audio, video, or visual information ► including teleconference or videoconference recordings of interviews, photographs, voicemails, closed-circuit monitoring if you come on our premises, and recruiting event recordings and pictures;
(j) Expenses and travel information ► including details of travel that you undertake and reimbursable expenses you incur in connection with the interview process;
(k) Employment verification information ► including immigration status and other work authorization information that would allow us to verify your employment eligibility; if you have a disability and would like the Company to consider an accommodation, you may provide that information during the recruiting process as well;
(l) Individual profiles ► including assessments of references, interviewers, and recruiters and inferences drawn from any of the above information to create a profile reflecting abilities, aptitude, tendencies, and professional interests;
(m) Other information you choose to provide during the application process ► including information regarding partners and dependents; emergency contact details, disclosure statements, restrictive covenants, and your feedback or survey responses where you choose to identify yourself.
Providing Candidate Data to us is voluntary. However, if you do not provide sufficient information, we may be unable to consider your application or, if you are hired, your subsequent promotion, transfer or relocation.
In certain cases and only in jurisdictions where such collection is lawful, we may ask you for sensitive personal information for purposes of complying with applicable laws, to promote and assess our efforts to accomplish diverse hiring, to sponsor your residency application, and/or where relevant for a position. Such sensitive personal information could include citizenship, racial or ethnic origin, gender, sexual orientation, health information, and criminal records.. In most cases, provision of this information is voluntary, though there are some exceptions). For candidates we extend an offer to, further data may be required (e.g., national identifier, date of birth, bank account data.) You consent to the Company processing such data in accordance with this Notice. If the Company intends to collect sensitive Candidate Data from third parties, you will be provided notice and the opportunity to consent where required by law.
What are our Sources of Personal Information?
We collect the above personal information directly from you, from recruiters acting on our behalf, or because you make the information publicly available through job search or career networking sites, search engines, public databases, and/or your company or social media profile.
We also collect personal information via automated means on the Site using cookies, pixels, web beacons, and other online tracking technologies (collectively, “Cookies”). Please review our Cookie Notice for further information about Cookies. You can also find a link to manage your cookie preferences in the footer of our page at any time.
How Do We Use the Data We Collect?
The Company processes Candidate Data for legitimate human resources, business management, and other lawful purposes. These include identifying and evaluating candidates for Company positions; record-keeping related to hiring processes; analyzing the hiring process and outcomes; and conducting background checks, where permitted by law. In addition, Candidate Data may be used to comply with the Company’s legal, regulatory and corporate governance requirements. If a candidate is hired, Candidate Data may be used in connection with his/her employment consistent with the Company’s employment data protection policies.
In addition to using Candidate Data for the position for which you have applied, if at the time of your application there are no suitable positions for your skill set, the Company may retain and use your Candidate Data to consider you for other positions. This data will be kept for a reasonable period and/or as otherwise required or allowed by applicable law or to otherwise fulfil a legal obligation. In those circumstances, you may be contacted in the future with details on other positions that match your expressed skills and background and to update your information. If you do not want to be considered for other positions or would like to have your Candidate Data removed, you may contact the Company as specified in this Notice. The Company may perform background and criminal checks where permitted by law.
Who Do We Share Your Data With?
We will not disclose, share, sell, or otherwise use Candidate Data without your consent, except to the extent required by law, in accordance with your instructions, or as identified in this Privacy Notice as follows:
Affiliates: To assist in evaluating you and to enable them to contact you regarding roles that you have expressed an interest in.
Agents and Service Providers: We sometimes contract with other companies and individuals to perform functions or services for us or on our behalf, such as hosting this Site, conducting background checks or screening candidates. They may have access to Candidate Data, including your CV, needed to perform their functions, but are contractually restricted from using it for purposes other than providing services for the Company or on our behalf.
Business Transfers: As we continue to develop our business, we might sell or buy assets. In such transactions, user information generally is one of the transferred business assets. Also, if either the Company itself or any of the Company’s assets were acquired (including through bankruptcy proceedings), Candidate Data may be one of the transferred assets.
Legal Matters: The Company may preserve, and has the right to disclose any information about you or your use of this Site without your prior permission if the Company has a good faith belief that such action is necessary to: (a) protect and defend the rights, property, or safety of the Company or its affiliates, other users of this Site, or the public; (b) enforce the terms and conditions that apply to use of this Site; (c) respond to claims that any content violates the rights of third parties; (d) respond to claims of suspected or actual illegal activity; (e) respond to an audit or investigate a complaint or security threat; or (f) comply with applicable law, regulation, legal process, or governmental requests.
If you are hired as an employee of the Company, this information may be transferred into an employee record.
Data Retention
We retain Candidate Data in accordance with our records retention schedules and as otherwise reasonably necessary for our business purposes and legal obligations. This may include considering you for additional employment opportunities in the future. If you do not wish us to retain your Candidate Data for this purpose, please see the next section regarding how to delete your personal information.
Accessing, Correcting and Deleting Your Personal Information
All Candidates: You may access and correct personal information you have submitted on this Site using your log in credentials and updating your personal information. We also enable any candidate to email data.delete@omnigroupasia.com at any time with the subject line, “Delete from Database”, and we will remove your Candidate Information from our records. Only messages sent in this manner will be acted upon in a reasonable timeframe; no confirmation will be sent and no other email inquiries will receive a response.
Candidates in Jurisdictions with Formal Data Subject Rights: Candidates in limited jurisdictions may also be able to submit a formal “Data Subject Request”. Where permitted by applicable law and subject to certain conditions, you may have a right to make the following Data Subject Requests, and we will comply with such requests as required under applicable law:
(a) Subject Access: You can ask us to provide you with further details on how we make use of your personal information and a copy of the personal information that we hold about you.
(b) Rectification: You can ask us to update any inaccuracies in the personal information that we hold.
(c) Erasure: You can ask us to erase your personal information that we no longer have lawful grounds to use.
(d) Withdrawal of consent: You can withdraw your consent to processing so that we stop that particular processing.
(e) Restriction: You can restrict how we use information whilst a complaint is being investigated.
(f) Portability: You can ask us to transmit the personal information that you have provided to us to a third party.
(g) Raise a complaint: You can raise a complaint about our processing with the data protection regulator in your jurisdiction.
To exercise these rights, please contact us at hrdataprivacy@omnigroupasia.com.
Offers and Employment
No Binding Offer
The site does not provide binding offers, or terms or conditions of employment. Any employment offer that may result from your identifying a potential opportunity and/or submitting information in response thereto is in accordance with the specific terms of that offer and not based in any way on the description of the opportunity on the Site.
Changes to Privacy Notice
The Privacy Notice is subject to change at any time. If we make changes to this Privacy Notice, we will update the date at the top of this page. Any changes we make to this Privacy Notice become effective immediately when we post the revised Privacy Notice on this Site. We recommend that you review this Privacy Notice regularly for changes.
Questions or Concerns?
If you have any questions, concerns, or complaints about this Privacy Notice, or our privacy practices in general, email us at privacy@omnigroupasia.com with a subject line of “CAREER WEBSITE” and your state/country of residency.
You may also contact the data protection officer responsible for your jurisdiction by emailing privacy@omnigroupasia.com. In your email, please identify the relevant country.
Last updated: Jan 1, 2023